Code of Conduct & Cancellation Details

Here is some important information for all of our attendees.



Hippocampus Magazine is excited to welcome writers and creative nonfiction lovers from all over to Lancaster, Pa. for our conference. We’d like to remind our attendees that we expect that conference-goers will respect others, and to formalize that request, HippoCamp has adopted a code of conduct.

HippoCamp asks that all attendees give our speakers the courtesy they deserve. Please silence mobile devices during presentations, and do not disrupt presentations in any other way.

HippoCamp is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form.

Harassment includes verbal comments that reinforce social structures of domination (related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion), deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of official conference events, inappropriate physical contact, and any unwelcome sexual attention.

Attendees asked to stop any harassing behavior are expected to comply immediately. Conference organizers may take any action they deem appropriate, including issuing a warning to the offender, or expelling him or her without a refund.

If you are being harassed or witness someone else being harassed, please contact a member of the conference staff immediately. Conference organizers also will be happy to help attendees contact convention center security or local law enforcement, provide escorts, or assist those experiencing harassment in any other way.



HippoCamp does not have an official dress code. Wear what you feel most comfortable in. If that’s a business suit, wear it. If it’s cozy jeans and your funniest writerly tee, go with that!

We do recommend wearing shoes that won’t hurt your feet after walking a bit, and suggest that you bring a sweater, light jacket or zip-up hoodie along to sessions just in case the AC gives you a chill.



We understand that things can happen. If you have registered for HippoCamp and can no longer attend, here are some options:

HippoCamp can transfer your conference registration to another individual with no penalty.

Please send your refund or transfer request in writing to Once confirmed by HippoCamp staff, we will issue your refund, if applicable (based on dates below), to the credit card on file.

  • Between Jan. 1 and May 15 – full refund
  • Between May 16 and July 15 – 75% refund
  • After July 15 (including no-shows) – no refund

Please note that should you cancel or transfer your registration, HippoCamp is not responsible for any cancellation fees charged by airlines, hotels or other travel arrangements.